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Archive older items automatically
Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account. Important: Microsoft, your Internet service provider ISP , or your e-mail administrator does not have access to your password, nor can they assist you with recovering the contents of the. The name of the folder associated with a saved data file appears in the Folder List.
By default, the folder is named Personal Folders. To create a data file that is compatible with Outlook 97, 98, , or , you can create an Outlook Personal Folders File.
The file format for this. Click Outlook Personal Folders File. In the File name box, enter a name for the file, and then choose OK. If you want to password protect your data file, under Password , type your password in the Password and Verify Password text boxes. Introduction to Outlook Data Files.
Back up your email. Manage and organize. Data files. Create an Outlook Data File. Enter a File name. To add a password, check the Add Optional Password box. Need more help? Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Select Move to. Choose one of the available folders or create a new folder. Organize your email Choose an email message in your Inbox.
Choose the action you want to perform on the selected message. Sort your email by date, from, or size Select Filter at the top of your inbox. Under Sort by , choose any option you prefer to sort your email. Need more help?
Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. This option doesn’t remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. By default, older Outlook items archived automatically on a regular interval.
You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File.
Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive. If you do not want to use the default file or location, under Archive file , click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK.
The destination file location appears in the Archive file box. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals. However, you can manually back up and archive items to a location that you specify.
Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. For more information, see Using AutoArchive to back up or delete items. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than.
Video: Archive your mailbox manually – Recent Posts
Your email inbox can easily get out of hand if you receive a high number of messages every day. One way to manage this is by archiving old emails. You may have done something like this manually in the past, but Outlook has an AutoArchive feature that will automatically take care of it. You can read our tutorial below to see how to set up and enable this archive feature to run every few days, weeks, or months to archive your old emails.
The steps in this article are going to show you how to set up AutoArchive in Outlook so that it runs every few days. The amount of days between AutoArchives is a setting that you can specify based on your own preferences. Step 6: Check the box to the left of Run AutoArchive every , then specify the number of days that you want this feature to wait before it runs.
Adjust any of the other settings on this menu as needed, then click the OK button at the bottom of the screen. Note that the AutoArchive feature may not work if your email account is part of an Exchange Server, or if your company has policies concerning the retention of emails. You can change the specific AutoArchive settings for an individual folder by right-clicking that folder, selecting Properties , then choosing the AutoArchive tab.
Do you need Outlook to check for and send new messages more frequently than it currently is? Learn how to change the Outlook send and receive settings and customize how often it occurs. Matthew Burleigh has been writing tech tutorials since His writing has appeared on dozens of different websites and been read over 50 million times.
However, he now works full time writing content online and creating websites. His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
Disclaimer: Most of the pages on the internet include affiliate links, including some on this site. Store Categories Programs Reviews Devices. Step 1: Open Outlook Step 2: Click the File tab at the top-left corner of the window. Step 3: Click the Options button at the bottom of the left column. Step 4: Click the Advanced tab.
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Microsoft outlook 2013 auto archive free download.Upgrade from Outlook 2013 to Microsoft 365
Incorrect instructions. Manage and organize. Easy to follow.
– Create an Outlook Data File (.pst) to save your information
Email can fill your Outlook Inbox quickly — new messages, replies, and forwards. Before you know it, you could have thousands of messages. Keep your Outlook inbox and microsoft outlook 2013 auto archive free download folders under control by moving older items you want to keep to an archive. Use AutoArchive microsoft outlook 2013 auto archive free download do this automatically. You can change how often AutoArchive runs, where it stores archived items, and how long Outlook keeps items before archiving them.
Choose any other options you want, such as having Outlook перейти на источник old items instead of archiving them. Tip: Archive and AutoArchive might not be available if your mail profile нажмите для продолжения to an Exchange Server.
It’s also possible that your organization has a mail retention policy that overrides AutoArchive. Check with your system administrator for more information. For more information about AutoArchive settings, see AutoArchive settings explained.
In the Navigation Pane’s folder list, right-click the folder you want to change, and click Properties. The first time that you run Outlook, AutoArchive is on by default and runs every 14 days. You can change how often AutoArchive runs, specify the Outlook data file. Archiving many microsoft outlook 2013 auto archive free download at the same time might slow down your computer’s performance.
Therefore, it is good to choose a period of time that shortens the AutoArchive process. Consider how many items that you microsoft outlook 2013 auto archive free download receive during a given time and adjust the timeframe accordingly. Prompt before AutoArchive runs Choose microsoft outlook 2013 auto archive free download option if you want Outlook to display a reminder message before AutoArchive processes your Outlook items. When you see the message, you can click No to cancel that AutoArchive session.
Delete expired items e-mail folders only This option is not selected by default. You can choose to have e-mail messages deleted when their aging period has expired. The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older microsoft outlook 2013 auto archive free download option. Archive or delete old items You must choose this option if you want AutoArchive to delete some or all items when they expire.
This option activates other options that enable you to decide which items are archived and which are deleted when they reach the end of the aging period.
Then choose additional settings to apply to both archiving and deletion. Note: In the AutoArchive dialog box, “folders” refers to your main Outlook feature areas, such as the Calendar folder and Task folder, and individual e-mail folders. This is because your Calendar and Task items are stored in their respective Calendar and Task folders. Show archive folder in folder list Choose to have the Archive folder listed with your other working folders in the Navigation Pane.
In the main Archive folder, you can open the subfolders and view your archived items. When viewing your archived items, you can verify that the correct items were archived, and microsoft outlook 2013 auto archive free download can also drag any items that you need back to a working folder.
Clean out items older than Choose the default setting for when you want your items archived, in days, weeks, or months. You can set a period of one day up to a period of 60 months. It does not mean “delete” unless you have specified that setting for the folders elsewhere. Move old items to The default setting for this location is different for computers that are running the Microsoft Windows Vista посетить страницу источник Windows XP взято отсюда systems.
If you want to set another destination for the archived items, you can browse to and set a different location.
Items will be moved to this location after перейти aging period. Note: Items archived in a custom location will not be deleted unless you open the folders and delete them manually. Permanently delete здесь This option immediately deletes the expired items instead of moving them to the default location, another folder that you have designated, читать больше the Deleted Items folder.
Apply these settings to all folders now This option applies the AutoArchive settings, including your по ссылке, to all of your folders. To specify different settings for one or more folders, do not choose this option. Instead, use the instructions shown below the button that explain how to specify settings for individual folders. These instructions are also free download jewel for in the following section, “Change the AutoArchive settings for an individual folder.
Retention Policy Information In your organization, a system administrator might set retention policies that determine when and how your mailbox items are AutoArchived. You can view the policies here, but you can’t change them without the appropriate permissions. In the folder list in the Navigation Pane, right-click the folder you want to change, and then click Properties on the shortcut menu.
Note: For more information on the settings, please see Step 4 in the section above, “Review or change the default AutoArchive settings.
Manage and organize. Archive older items automatically. Select AutoArchive. Select the options that you microsoft outlook 2013 auto archive free download. Need more help? Expand your Office skills. Get new features first. Was this information helpful? Yes No. Any other feedback? The more you tell us, the more we can help.
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